SAIC Data Glossary

Academic Level

A designation given to undergraduate students based on the number of credits earned at the undergraduate level. Academic levels of undergraduate students include freshman (<30 credit hours), sophomore (30-59.99 credit hours), junior (60-89.99 credit hours), and senior (90+ credit hours). The Graduate designation identifies both graduate and certificate students.

Academic Organization (Org)

An administrative unit at the school which offers an academic program and contains multiple subjects. Liberal Arts is an Academic Organization. It offers courses in multiple subjects, e.g., Sciene, EIS, etc.

Academic Plan

An area of study within an academic program or within an academic career. e.g., BFA, MAT, MFAPTDW, etc.

Academic Year (AY)

Includes the Fall, Winter, Spring and Summer terms. The 12-month period of time generally starts in September (Fall term) and ends in August (Summer term). For example, Fall 2017, Winter 2018, Spring 2018, and Summer 2018 terms constitute Academic Year (AY) 2018.

Catalog Number

Identifies the number of the course, e.g., Writing 1010.

Class Number

The unique, five-digit number associated with one course section.

Course Career

Three academic careers categorize students based on the program being pursued. These include undergraduate, graduate and continuing studies.

Course Level

Course levels are assigned relative to the intended degree of complexity or expected level of student comprehension rather than by the student level of those enrolled in the course. Courses are either grouped into four levels: lower undergraduate, upper undergraduate, graduate/certificate and continuing education. Or six levels: 1000 UG Class, 2000 UG Class, 3000 UG Class, 4000 UG Class, 5000 GR Class, and 9000 CNED Class. 


Recognition of attendance or performance in an instructional activity (course or program) that can be applied by a recipient toward the requirements for a postsecondary degree, diploma, certificate. 

Cross-listed Courses

Courses that share a title, credit, description, meeting time and days, classroom assignment, pre-requisites, co-requisites, permission required restrictions and distribution credit. Ideally cross-coded classes have the same catalog number regardless of what department they fall under, however, this is not always the case.


An administrative unit at the school. The department may or may not offer an academic program.

Filled Rate 

The total number of students enrolled in departmental courses divided by the total course capacities. If the Course Capacity was 15 and 12 students enrolled, the fill rate is 80%. 

Graduate Student

A student who holds a bachelor's degree or above and is taking courses at the post-baccalaureate level. These students may or may not be enrolled in graduate programs.


Applies when a student is enrolled in a course for credit, and failure to receive credit. 

Primary/ Academic Program

An instructional program leading toward a bachelor’s, masters or certificate resulting in credits that can be applied to one of these degrees.


A unique offering of a particular class, such as FIBER 2005 001, PTDW 2030 003, etc. (the 3-digit code following the catalog number is the section number).  There can be multiple offerings of a course each semester, each session has its own class number. 

Studio Department


Non-Studio Department 



The area of study a course is categorized under.


SAIC follows an academic calendar of 15 weeks of instruction for the fall and spring semesters. Terms are often referred to by their Term Code value or Term Description. ‘1130’ = Term Code, Spring 2019 = Term Description, following the pattern of Fall, Winter, Spring and Summer the term code is increased by ’10’ by each semester.


The number of credit units a student is taking for a class, typically 3, but can be between 1.5 - 9 units. 

Waitlist Data

Inclusion begins with the 2019 academic year, the current report sums students who were enrolled in a course after placing themselves on the waitlist and the number of students who were never enrolled, nor removed themselves from a waitlist.