Summer Study Trips: Registration

After reviewing current Travel Advisories from the Department of State and other government and health agencies, SAIC has made the difficult decision to cancel all study trips for Summer 2022. We know this news is disappointing, but we are unable to continue planning for these programs in light of recent world events and current guidance related to international travel.

Study Abroad will announce at the start of the Fall 2022 semester if we will resume study trips in Winter 2023. We continue to work as hard as we can to restore this vital aspect to our curriculum.

Registering for Study Trips

Below you will find step-by-step registration instructions for SAIC study trips. As stated above, SAIC will not run any study trips for Summer 2022. Please check back at beginning of the Fall 2022 semester to learn if study trips will resume in Winter 2023.

Registration for study trips takes place online via SAIC Self-Service. Your study trip experience is only two steps away! 

See a step-by-step guide to Study Trip registration

 

Step 1: Preregistration

Preregistration and Info Sessions begin: Summer 2022 trips are cancelled

Preregister via SAIC Self-Service. We open pre-registration in mid-February and will announce when this is available. Select the Other Services Non-Mobile tile on your laptop. Not accessible with the phone app.

Preregistration is mandatory for all students who plan to register for a study trip. It's the only way to move to Step 2 (registration, deposit payment, waiver completion). If you are still researching options, Preregistration can help you decide—it is an easy process with important information that applies to all SAIC faculty-led study trips. 

Completing Preregistration does not register you for a study trip. In reviewing the details under each tab/section and indicating your agreement, you will be confirming your eligibility and accepting the terms of participation should you eventually register for a trip. It is the only way to move to Step 2 (registration, deposit payment, form completion). After successfully completing Preregistration, you will receive email notification with more details about Step 2.

Financial Aid Priority: Summer 2022 trips are cancelled

Submit a financial aid application as part of Preregistration. If you are eligible for financial aid, and you complete Preregistration by the financial aid priority date above, Student Financial Services will review it and issue a response prior to study trip registration. Be aware that any funds awarded will not be available for use as your study trip deposit. Note that this is not the final deadline for financial aid applications. You can still submit an application after the priority deadline and SFS will review it as soon as possible.

 

Step 2: Registration, Deposit Payment, and Waiver & Health Forms

 Register, pay deposit, and complete a waiver and a Health Disclosure via SAIC Self-Service

a. Register for your class

Online registration begins: Summer 2022 study trips: Cancelled

Times: 8:45 a.m. for graduate students, post-baccalaureate students, seniors, and juniors 12:00 p.m. for sophomores

  • You can select a study trip reservation in the same way you usually register for on-campus courses, until each trip reaches capacity. Credit type and the amount of credits (e.g., 3 credit studio and/or 3 credit art history) will be added to your registration later.
  • You must have already completed Preregistration to get access to study trip registration (Step 2). Check your account in advance and clear any holds that may prevent your ability to register. A waiting list will be available at the Registrar's Office if the trip is already full.

b. Pay Your Study Trip Deposit
After you successfully register on or after March 11, you must pay a nonrefundable $525 deposit within 24 hours in order to secure your place. Payment can be made by credit card (Visa, Discover, American Express, or MasterCard) or by electronic check (ACH) via the CASHNet link in the My Account section of Self-Service. You may also pay by paper check or money order in US currency at:

SAIC Bursar's Office
Sharp Building, 37 S. Wabash Ave., room 245

Student Financial Services office
Sullivan Center, 36 S. Wabash Ave., room 1200

Important: As study trip deposits are nonrefundable, do not pay your deposit before you have successfully registered for the trip.

 

Completing Waiver and Health Disclosure tabs in Self-Service

Each participant is required to read, understand, and sign a waiver within 24 hours of registering as well as complete a health disclosure. These must be submitted in SAIC Self-Service as soon as you make your deposit. Access them at Study Trips Step 2 under the Other Services Non-Mobile tile on your laptop. (Not accessible with the phone app).

Read them in advance to become familiar with SAIC policies.

Failure to make your non-refundable deposit and agree to each item outlined in the Waiver tab within 24 hours may drop you from the course.

 

Travel Information Form

After registering, each participant must return to the Study Trip link in SAIC Self-Service to complete the My Travel Info tab by a specified due date soon after registration. Here is a copy of the tab:

Other information that must be submitted to Study Abroad:

  • A copy of your passport (for international trips)

Academic and Other Requirements
All usual academic requirements must be met in order to register for a study trip. For example, to register for Art History credits, a student must have completed both parts of the Survey of Art History; for Liberal Arts, all English requirements must be completed.

Some study trips may require an application and study trip leaders' approval before registration. If so, this will be listed on the trip description in Course Options.

The following students are not eligible to register for study trips:

  • First-year undergraduate students who have successfully completed less than 30 credits at SAIC at the time of registration (unless a particular study trip has been designated for first-year undergraduates)
  • Students currently on disciplinary probation or subject to any other disciplinary sanction
  • Students currently on academic probation
  • Students who have received a "No Credit" grade for a previous study trip

The following students' study trip participation will be reviewed:

  • Students who become subject to academic or disciplinary sanction after registration. Note: a student whose study trip registration is canceled as a result of this review must appeal to the Refund Review Committee for refund of fees.