Chicago & Residential Life

Residential students will begin their ECPSI experience by moving into Jones Hall, 7 West Madison Street, on Sunday for Move-In during the designated times listed below. 

• Session 1: Sunday, June 16, 11:00 a.m.–3:00 p.m.
• Session 2: Sunday, June 30, 11:00 a.m.–3:00 p.m.
• Session 3: Sunday, July 14, 11:00 a.m.–3:00 p.m.
• Session 4: Sunday, June 30, 11:00 a.m.–3:00 p.m.
• Session 5: Sunday, July 28, 11:00 a.m.–3:00 p.m.

Students may not move into the residence hall prior to the dates and times listed. Students arriving after the designated move-in time should notify Residence Life in advance at saic-reslife-ecp@saic.edu.

How to Move Into Jones Hall

1. During the move-in window, drive to State and Madison Streets (across from Target) to begin the check-in process.
2. While wearing a mask, the student will exit the car to check in while the driver is directed to an unloading spot along Madison Street. The student should bring their government-issued photo ID and their cell phone.
3. Carts and speed pack boxes will be available for use. Limited staff will be available to assist in unloading. 
4. Take all of your items to your room, returning any carts as quickly as possible.
5. The driver will move the car to a permanent parking spot. 
6. Unpack your belongings. 

Residential students will end their ECPSI experience by moving out of Jones Hall. SAIC facilitates the move-out process during the dates and times listed below. Students must move out by these times. Students are allowed to move out early (e.g., Friday evening) as long as a plan has been made in advance.  

• Session 1: Saturday, June 29, 9:00 a.m.–12:00 p.m.
• Session 2: Saturday, July 13, 9:00 a.m.–12:00 p.m.
• Session 3: Saturday, July 27, 9:00 a.m.–12:00 p.m.
• Session 4: Saturday, July 27, 9:00 a.m.–12:00 p.m.
• Session 5: Saturday, August 3, 9:00 a.m.–12:00 p.m.

How to Move Out of Jones Hall

1. Clean. Residents are responsible for cleaning their entire room, including the kitchen and bathroom. Residents are responsible for returning the room to the state it was in when they first arrived. Brooms, dustpans, and limited cleaning supplies will be available at the hall desk for resident use. Residence Life anticipates normal wear and tear on a room; however, any excessive damage or cleaning needs will incur additional charges. If you are concerned about damage to the room, or cleaning arrangements with your roommate(s), please contact Residence Life at saic-reslife-ecp@saic.edu.
2. Remove items from the room. All items must be removed from the room. Don't forget the refrigerator and the kitchen cabinets. To assist in the move-out process, residents will be allowed to check out carts from the office. As move-out is a very busy time, we ask that residents only check out a cart once they are ready to move belongings. 
3. Check out with Residence Life. More details to come.

Note: Students participating in concurrent sessions do not need to move out/move in between sessions; arrangements are made for the student to stay in the same room for four to six weeks.

SRAs: Summer Resident Advisors

SRAs are current SAIC undergraduate or graduate students who are excited to spend their summer working with the ECP Summer Institute. SRAs are eager to get to know residents mostly through planning social activities during non-class times. They are present to help students learn about Chicago, SAIC resources, and what it is like to be a student at SAIC. SRAs also provide support in crisis and enforce residence hall policies and procedures. SRAs are supported by the residence hall director, a professional staff member, who lives on-site.

Rooms/Roommates

ECPSI students should plan to live in double (two residents) and triple (three residents) rooms. If you would like to share a room with a specific person, both students should make requests on the ECP Summer Institute application at least three weeks prior to arrival. Requests cannot be guaranteed. Room assignments will not be available until Move-In.

Internet

All residence hall rooms have Internet access and literature about how to connect is provided at Move-In.

Air Conditioning/Laundry

The residence hall is air-conditioned. A laundry room with washers, dryers, and vending machines is located inside Jones Hall, which is open 24 hours a day.

What to Pack

You will need to bring the following items:

• Weather-ready clothing (Summers in Chicago can be very rainy, so you may want to bring a rain jacket or umbrella. It can also be cool at night, so you may want a sweatshirt or light jacket.)
• Hangers
• Pillows, sheets, blankets, mattress pad (if desired)
• Academic supplies
• Art supplies
• Toiletries: soap, toothpaste, toilet paper, towels, etc.
• Masks
• At-home rapid antigen tests, a thermometer
• First aid supplies (Band-Aids®, gauze, aspirin)
• Prescription medications

You may also want to bring the following items:

• Kitchen items: plates, bowls, cups, glasses, silverware, etc. (there is a microwave provided)
• Cleaning supplies
• Desk lamp and/or table lamp (no halogen lamps are allowed)
• Laundry basket or bag
• Storage containers for food
• Ethernet Cord (wireless is provided)

Do NOT bring any of the following:

• TV (cable television is NOT available in individual student rooms, however, students may bring a TV for hooking up a computer or for video games—lounge spaces are equipped with TVs and cable)
• Shower curtain (All rooms have shower doors)
• Halogen lights of any kind
• Air conditioners or space heaters
• Candles or incense
• Firearms, fireworks, or other explosives
• Pets
• Hookahs
• Wireless Internet routers
• Weapons of any kind

What is provided in rooms during my stay?

• Private kitchenette (nine cubic foot refrigerator, built-in microwave, two-burner stove, cabinet space, and sink)
• Private bathroom (mirrors, sink with cabinets, toilet, shower with doors or curtains provided)
• Drafting table(s)
• Desk chair(s)
• Wireless Internet connection
• Air Conditioning Unit
• Window blinds
• Closet space with closet organizer (most rooms have a built in closet per resident; most triple rooms have two built-in closets with one free-standing armoire)
• Two trash cans and one recycling bin
• Beds on the floor will be extra-long twins; lofted beds will have double-sized mattresses. (Students with loft beds will be notified two weeks before move-in.)

Items can be purchased after you arrive in Chicago—Target is steps from the residence hall. Do not ship personal items in advance of your arrival; we cannot hold these items for you. Anything shipped to our office will be returned to the sender.

Residence hall and school policies have been established to assist in creating a comfortable living environment that is conducive to artistic and personal growth and development. All ECPSI students are expected to adhere to the ECP Summer Institute Handbook, as well as the Student Rights and Responsibilities section in the SAIC Student Handbook, as outlined above.

Curfew

In accordance with the City of Chicago's curfew, ECP students who have elected housing will not be allowed to leave the residence hall after 10:00 p.m. daily. All residents will be required to "sign in" for the evening immediately before the curfew time.

All requests to be away from the residence hall for the night must be approved by the hall director. Your parent/legal guardian must contact the hall director via telephone and via email prior to the date of departure. Details will be available at move in.

Requests to return to the residence hall after curfew will not be granted. Failure to comply with curfew requirements may result in your expulsion from the residence hall.

Quiet Hours

Quiet hours are in effect 11:00 p.m.–8:00 a.m. During quiet hours, noise in public areas should be kept to a minimum. This includes the TV lounge and studio space. When quiet hours are not in effect, residents should still maintain noise levels that are considerate of the needs of others.

Guests/Visitors

ECPSI students may not have guests/visitors. Any exceptions that will be made would only be allowed for the parent/legal guardians listed on the ECPSI application. ECPSI student residents are not allowed to have more than three other ECP student residents in their room at any given time. The total number of ECPSI student residents allowed in a residence room must not exceed five (two roommates and three guests).

Public Transportation

Instructional staff supervises the use of the public transportation system (CTA) during class and there are also supervised outings coordinated by residence life evenings and weekends so students may explore the city. Students are discouraged from using the CTA without supervision.

Fire Safety

ECPSI students who have elected housing are required to vacate the residence hall when a fire alarm sounds. When an alarm sounds, all residents must walk quickly to the nearest stairwell and exit the building. Everyone should follow the instructions of the Residence Life staff, security officers, and fire personnel. Tampering with smoke detectors, fire extinguishers, or fire alarms in any SAIC facility is strictly prohibited.

Windows

ECPSI students must not tamper with the window safety equipment (including but not limited to window screens and window blocks) in the residence hall, nor allow any guest or visitor to tamper with the window safety equipment. Any issues concerning the proper operation of window safety equipment and/or damage to screens or window safety equipment must be immediately reported to Residence Life. Hanging items in the window or throwing objects from a window is strictly prohibited. Students may not place signs in or on their windows.

Availability of Dining Options

SAIC will provide a variety of a la carte meal options at dining facilities located within the 280 Building and in the LeRoy Neiman Center in the Sharp Building.

Terms of the Meal Plan

The SAIC Residence Hall Meal Plan is valid for the same period of time as the duration of the ECP Summer Institute and is required for all students living in SAIC's Residence Halls. The Resident/Student agrees to pay the amount stated below and abide by the further terms listed. See Meal Plan Schedule below for information concerning specific dates of operation.

Cost and Billing

The cost of the SAIC Residence Hall Meal Plan is $200 for Sessions 1, 2, or 3; $400 for Session 4; and $100 for Session 5. This amount will be billed to the resident/student's account with the housing charges.

Meal Plan

The Resident/Student will receive $200 (Sessions 1, 2, 3) or $400 (Session 4), or $100 (Session 5) for the Meal Plan on their ARTICard. This amount will be tracked and managed by the ARTICard office and may be used only for items available for purchase in the dining facilities on campus. This excludes items for sale in vending machines. The Resident/Student must present his or her ARTICard to use the Meal Plan at the SAIC dining facilities. The Resident/Student understands that the Meal Plan cannot be used by anyone else for dining service. Misuse of the Meal Plan may result in additional charges, disciplinary action, and/or confiscation of the Meal Plan.

Unused Meal Plan Funds

Unused funds may carry over during concurrent sessions in a single summer—for example, if enrolled in session 1, unused funds may carry over to session 2. Meal Plan funds will expire (i.e., be automatically forfeited) when the student is no longer enrolled in the ECP Summer Institute.

Lost, Stolen, and Replacement Cards

The Meal Plan will be loaded onto the Resident/Student's ARTICard. The Resident/Student must comply with the applicable terms and conditions for the ARTICard, including those terms regarding lost, stolen, and replacement cards.

Responsibility

SAIC shall not be responsible or liable for delay, curtailment, and/or non-delivery of meal service, or any other non–performance hereunder, directly or indirectly resulting from and/or contributed by acts of God, the adoption of any law, ordinance, regulation, ruling, or order, lack of usual means of transportation, fires, floods, explosions, strikes, or others accidents or contingencies beyond SAIC's control.

SAIC may revoke and terminate this agreement regarding the Meal Plan (i) if the Resident/Student fails to be or to continue to be throughout the ECP Summer Institute, a registered Resident/Student at SAIC or to complete settlement of his or her SAIC financial account in accordance with established practices and procedures; (ii) if the Resident/Student fails for any reason to comply with these Terms and Conditions, or with any policy, procedure, rule or regulation adopted by SAIC in the interests of health, safety, and proper conduct of the students and orderly and efficient operation and administration of the SAIC dining facilities. In the event that SAIC terminates this agreement regarding Meal Plan or enrollment at SAIC, no refund or credit will be due to the Resident/Student.

Meal Plan Schedule

Dining service will be available throughout Sessions 1–5. Specific dates and times will be posted.

Assignment and Modication

Neither this agreement, nor the Meal Plan, may be assigned or transferred by the Resident/Student. SAIC reserves the right to make reasonable modifications or amendments to these Terms and Conditions that shall be effective upon notice to the Resident/Student.

Governing Law

This agreement shall be construed in accordance with the laws of the State of Illinois and any actions brought concerning it shall be brought in the state or federal courts located in Chicago, Cook County, Illinois.