All Study Abroad programs (exchange programs and study trips) have been suspended until further notice due to the Novel Coronavirus (COVID-19). This includes suspension of the fall 2021 exchange programs. SAIC continues to monitor the developments surrounding the virus, related treatment and vaccine development and will resume programs when it is safe to do so. Study Abroad will continue to be available remotely via email, and via online and telephone appointments to support all students. SAIC will announce in August if programs will resume for spring 2022.
The information below is for your reference to understand the study trip registration process for when we are able to resume our programming. We will not have any study trips in the upcoming academic year.
Registration for study trips takes place online via SAIC Self-Service.
Step 1: Preregister via SAIC Self-Service. Select the Other Services Non-Mobile tile on your laptop. Not accessible with the phone app.
Step 2: Register, pay deposit, and complete a waiver and a Health Disclosure via SAIC Self-Service
Step 1: Preregistration
Preregistration and Info Sessions begin:
August 28 for Winter 2020 trips
Preregistration is mandatory for all students who plan to register for a study trip. It's the only way to move to Step 2 (registration, deposit payment, waiver completion). If you are still researching options, Preregistration can help you decide—it is an easy process with important information that applies to all SAIC faculty-led study trips. Access Preregistration by clicking the Other Services Non-Mobile tile on your laptop or desktop. (Not accessible with the phone app).
Completing Preregistration does not register you for a study trip. In reviewing the details under each tab/section and indicating your agreement, you will be confirming your eligibility and accepting the terms of participation should you eventually register for a trip. After successfully completing Preregistration, you will receive email notification with more details about Step 2.
The India and Vietnam + Hong Kong study trips also requires a short application to the study trip leaders for "pre-approval" before final class registration in addition to completion of Preregistration. The application is available on the trip's web page and only students who are given pre-approval will have access to register for India or Vietnam + Hong Kong.
Financial Aid Priority:
Winter 2020 trips: September 20
You can submit a financial aid application as part of Step 1 (Preregistration). If you are eligible for financial aid, and you complete Step 1 by the financial aid priority date above, Student Financial Services will review it and issue a response prior to study trip registration. Be aware that any funds awarded will not be available for use as your study trip deposit. Note that this is not the final deadline for financial aid applications. You can still submit an application after the priority deadline, however, you may not have a response before the first day of registration.
Step 2: Registration, Deposit Payment, and Waiver & Health Forms
Register for your class
Online registration begins:
Wednesday, October 9 for winter 2020 trips
8:45 a.m. for graduate students, post-baccalaureate students, seniors, and juniors
12:00 p.m. for sophomores, and freshman in the CP1020 Siena class
- Select a Study Trip Reservation in the same way you usually register for on-campus courses. Credit type and the amount of credits (e.g., 3 credit studio and/or 3 credit art history) will be added to your registration later by the Registrar.
- You must have already completed Step 1 to get access to study trip registration (Step 2). Check your account in advance and clear any holds that may prevent your ability to register. A waiting list will be available at the Registrar's Office if the trip is already full.
Pay Your Study Trip Deposit
After you successfully register on or after October 9, you must pay a nonrefundable $525 deposit within 24 hours in order to secure your place. Payment can be made by credit card (Visa, Discover, American Express, or MasterCard) or by electronic check (ACH) via the CASHNet link in the Financial Account > Make a Payment section of Self-Service. You may also pay by paper check or money order in US currency at:
SAIC Bursar's Office, Sharp Building
37 S. Wabash Ave., room 245
Student Financial Services Office, Sullivan Center
36 S. Wabash Ave., room 1200
Important: As study trip deposits are nonrefundable, do not pay your deposit before you have successfully registered for the trip.
Completing the Waiver and Health Disclosure tabs in Self-Service
Each participant is required to read, understand, and sign a waiver within 24 hours of registering as well as complete a health disclosure. These must be submitted in SAIC Self-Service as soon as you make your deposit. Access them at Study Trips Step 2 under the Other Services Non-Mobile tile on your laptop. (Not accessible with the phone app).
Read them advance to become familiar with SAIC policies.
Failure to make your non-refundable deposit and agree to each item outlined in the Waiver tab within 24 hours may drop you from the course.
Travel Information Form
After registering, each participant must return to the Study Trip link in SAIC Self-Service to complete the online study trip forms by a specified due date—usually one week after registration. Read them in advance to become familiar with SAIC policies.
Other information that must be submitted to Study Abroad:
- A copy of your passport (for international trips)
Academic and Other Requirements
All usual academic requirements must be met in order to register for a study trip. For example, to register for Art History credits, a student must have completed both parts of the Survey of Art History; for Liberal Arts, all English requirements must be completed.
Some study trips may require an application and study trip leaders' approval before registration. If so, this will be listed on the trip description in Course Options.
The following students are not eligible to register for study trips:
- First-year undergraduate students who have successfully completed less than 30 credits at SAIC at the time of registration (unless a particular study trip has been designated for first-year undergraduates)
- Students currently on disciplinary probation or subject to any other disciplinary sanction
- Students currently on academic probation
- Students who have received a "No Credit" grade for a previous study trip
The following students' study trip participation will be reviewed:
- Students who become subject to academic or disciplinary sanction after registration. Note: a student whose study trip registration is canceled as a result of this review must appeal to the Refund Review Committee for refund of fees.