Financial Aid: Student Payroll
Table of Contents
- Federal Work-Study (Need-based) Student Employment
- Institutional (Non-need) Student Employment
- Teaching Assistant (TA)
- Required Documentation
- Direct Deposit
- Tax-Deferred Savings for Student Workers
- Student Employment Eligibility
The School of the Art Institute of Chicago offers students a diverse experience while attending classes, including the opportunity for student employment. Many students work while enrolled at the School of the Art Institute of Chicago (SAIC) as a way to not only cover some of the costs of tuition and fees but to gain valuable experience in the workplace before graduating. Please note that job placement is not guaranteed.
- Students must be enrolled in 6 credit hours during the fall and spring semesters to work. For the summer or winter terms you must be enrolled at least 3 credit hours, or if not enrolled during those terms, be enrolled in 6 credit hours before or after the term of employment. Student employment jobs are not available to those students who not yet begun their degree program or those that have graduated from SAIC.
- After a student has agreed to accept a student employment job (on campus or SAIC Internship), they will need to complete specific federal and institutional required documents such the federal I9 form, state W-4 income tax forms, etc. by visiting Student Payroll located in the Student Financial Services office within 3 days of employment. Unexpired identification documents as listed on the back of the I-9 form must be provided at that time (copies cannot be accepted).
- The student must also accept the terms of their work contact knows as a Work Authorization in SAIC Self-Service after their supervisor has completed their part of the Work Authorization.
- Once beginning work, students must record their time as they work on ARTICtime, SAIC's electronic time and attendance system. Further information regarding ARTICtime is available on this website and related documents. The 2017-18 Student Employment Guide and Instructions [PDF] will help answer many questions about student employment at SAIC.
- Domestic (citizens and eligible non-citizens) students must, in most cases, demonstrate need by applying for aid with the FAFSA application at fafsa.gov in order to be eligible for Federal Work-Study (FWS). FWS is required for most student employment jobs during the fall and spring semesters if you are a domestic student. FWS is not needed for any international student to accept a student employment job and is not needed during the summer and winter terms for any student, domestic or international.
2. Seeking Employment
Students seeking employment opportunities should contact the Career and Professional Experience (CAPX) office for assistance at 312.499.4130, by email at firstname.lastname@example.org or stop by CAPX in the Lakeview Building in Suite 1400 at 116 South Michigan Avenue.
On-campus jobs posted on the SAIC Launch On-Campus online jobs database. You can create your own profile and password directly within SAIC Launch. On-Campus job placement is not guaranteed.
It is recommended that students also directly contact SAIC offices and departments that are of interest to inquire about the availability of student employment jobs and learn more about their job application processes. A list of hiring departments is available in the annual Student Employment Guide.
Students choosing to accept employment through the student employment program are required to familiarize and adhere to the guidelines and responsibilities outlined in the student's and supervisor's handbooks located on this website or in Student Financial Services.