Who is eligible to participate in a Capstone Event?

Fall BFA Show: Undergraduate students completing degree requirements in Fall 2017 or Winter 2018 who wish to show in the Sullivan Galleries are eligible to participate in only the Fall 2017 BFA Show, and will be automatically assigned to that show.

Spring BFA Show: Undergraduate students completing degree requirements in Spring 2018, or those students who will have six or fewer credits to complete in Summer 2018, are eligible to participate in the Spring 2018 BFA Show, and will be automatically assigned to that show. 

Assignments to each show are determined by the School's Registration department based on the student’s completed credit hours and will be distributed via email. If you are unsure how many credits you currently have or about your planned graduation date and degree requirements, reach out to your academic advisor or the school's Registrar to perform a credit check. 

Capstone Events, including Both the Fall and Spring BFA Shows, are elective and are not required for graduation. Since the BFA Shows and Time Arts Event are not required for degree completion, students must register to participate in them. If you do not register, we will assume that you do not wish to participate in a Capstone Event. 

Undergraduate students who plan to participate in a Time Arts Event (regardless of graduation date, Fall 2017, Winter 2018, Spring 2018, or Summer 2018) must register for the Spring 2018 BFA Time Arts Events, since these screenings are not offered as an option in the Fall for graduating seniors.

Students who have participated in a prior Capstone Event are not eligible to participate in a second Capstone Event. (Unless they are enrolled in a dual degree program.)

Students with hybrid practices (or dual degree programs) who plan to participate in an academic symposium or reading in the Spring (BAAH, BAVCS, BFAW and BFA with Liberal Arts Thesis) may participate additionally in the Fall BFA Show. These students must register for the BFA Show if they elect to participate.  

What is Elective vs. Strongly Recommended Capstone Event?

Elective Capstone Events are forums designed for graduating seniors to “show their stuff,” though they are strictly voluntary and not necessary to graduate.

Elective Capstone Events:

  • BFA Show - participation in Fall or Spring show as predetermined by credits needed to graduate.
  • BFA Film, Video, New Media, Animation & Sound Festival (Spring 2018)
  • BFA Performance Festival (Spring 2018)
  • Fashion Event (Spring 2018)

Strongly Recommended Capstone Events may be a graduation requirement for certain students. If you are not sure whether this applies to you, check with your academic advisor to ascertain the requirements of your degree. 

Strongly Recommended Capstone Events:

  • BAVCS Symposium (Spring 2018)
  • BAAH Symposium (Spring 2018)
  • BFAW Reading Event (Spring 2018)

Once again, students with hybrid practices who are participating in an academic symposium or reading in the Spring (BAAH, BAVCS, BFAW and BFA with Liberal Arts Thesis) may participate in the Fall BFA Show in addition to the academic event in the Spring. This allows students with dual degree programs to have an opportunity to show their studio practice as well as their scholarly efforts. The Fall BFA Show is elective and is not required. Hybrid students who wish to participate in the Fall BFA Show must register for it. 

How will my eligibility be confirmed?

Eligibility to participate will be subject to a final credit check after the add/drop period has ended. We highly recommend that you check your credit status with an academic advisor before the add/drop period to confirm that your transcript is accurate and that your credits are in order. Your eligibility must be confirmed prior to the end of Add/Drop to be considered to participate in a BFA Capstone Event.

Why did I get chosen to be in the Fall BFA Show instead of the Spring BFA Show?

Unfortunately, the Sullivan Galleries are not large enough to accommodate all of the eligible BFA students for a given year. Students who are the closest to their graduation date have been selected to participate in the Fall BFA Show.

If you wish to change your designated BFA slot, you may request to be placed on a Waiting List at the time of BFA Capstone Event Registration. Those requests will be considered during the interlude between registration and the Space Claim Meeting. Though we will try to honor your request, we cannot guarantee it, as the waiting list grants will be based on availability, merit, and luck. Since spaces may open up at the very last minute, some students will not know of their status until the end of the Space Claim Meeting.

How do I register for a Capstone Event and what does it involve?

Instructions and procedures to register for all 2017-2018 Capstone Events will be distributed to eligible students via email late in the Spring 2017 semester. 

Sullivan Gallery staff will hold optional information sessions in-person for students to ask specific questions about the BFA Thesis Show and other Capstone Events early in the semester. The date is currently TBD, but we will update this site and reach out to students who are eligible to show via email once info sessions are scheduled. 

  • Registration help for all BFA Capstone Events
  • For BFA shows: choose your space type
  • Check your credit hours 
  • Request to be placed on the waiting list to exhibit in the alternate BFA Show
  • Help desks for all other inquiries, including: questions about how to request media, how to install your work, reviewing prohibited materials, and any other questions you have.

What are “Space Options” for the Fall and Spring BFA shows?

There are several categories of spaces available at the Sullivan Galleries for both BFA shows:

Lottery space: A lottery number, assigned to you at random, determines the order that you will choose an exhibition space at the Space Claim Meeting. You will not know the size or location of your space until the Space Claim meeting has concluded.

Lottery space options are:

  • Wall space: Wall spaces are approximately 4 - 8 linear feet of wall only. These do not include any floor space in front of the wall.
  • Combo space: Combo spaces are approximately 4 - 8 linear feet of wall with 1 - 3 feet of floor space directly in front of the wall. Combo spaces are not recommended for large sculpture or objects intended to be seen in the round.
  • Floor / Ceiling space: Floor / ceiling spaces are approximately 4 - 6 linear feet of floor space. They do not include any wall space and are best for sculptures or objects intended to be viewed in the round. Floor / ceiling spaces include floor / ceiling spaces in front of windows as well as any area which does not include the use of a wall.

Assigned space: We are reviewing the application procedures for assigned spaces in preparation for the 2017-2018 BFA Shows.

Note: Proposal-required spaces are limited in number and competitive. During the application, students must indicate their second choice of space type. Students whose applications are not approved will be registered for the Lottery.  

What are the dates of the BFA shows for 2017 and 2018?

Fall 2017:

Nov. 3: Space Claim Meeting
Nov. 4–12: Installation (Dirty, Media, Clean)
Nov. 17: Ticketed Reception
Nov. 18 – Dec. 8: open to the public
Dec. 9–11: Deinstallation and Work Pickup
Dec. 18: Classes end

Spring 2018:

Feb.23: Space Claim Meeting
Feb. 24-Mar. 4: Installation (Dirty, Media, Clean)
Mar. 9: Ticketed Reception
Mar. 10–30: open to the public
Mar. 31 - Apr. 2: Deinstallation and Work Pickup

What is the mandatory “Installation Meeting” and “Space Claim” for the BFA Shows?

Students who elect to participate in either BFA Show at the Sullivan Galleries will be required to attend an information session which will review the gallery's procedures for participation in a BFA Show. Space Claim is when students will line up according to their lottery numbers and pick their spaces. 

Information Sessions and Space Claim take place at the Sullivan Galleries, 33 S. State St., 7th floor for ALL students participating in a 2017-2018 BFA Show. 

Gallery Walk-Through: The gallery will be open for students participating in the lottery from 4:30–5:00 pm. Lottery numbers will be posted in the gallery for students who register for a wall, combo, and floor/ceiling spaces. Floor plans of available spaces for the exhibition will be distributed at the door. Please use this time to look at the gallery and write down space numbers for all available spaces that you are interested in on your map. You will not have the opportunity to go back and look at available spaces or write down their dimensions during the Lottery Space Claim, so write down your preferred spaces and a number of back-up spaces as well.

Spring 2017 BFA Show Available Space [PDF]

Space Claim Check-Out: All students participating in the BFA Show are required to attend a brief meeting about installation procedures. After you choose your lottery space, you must line up at a check-out table to turn in your loan form and answer a few brief questions about your installation plan and the work you intend to show. You should also turn in your Art Loan Agreement, which will be emailed to students participating in the BFA Show. This form is a writable PDF - please fill it out on a computer, print it prior to the meeting, and bring it with you to hand in. There will be no computers or printers available for this purpose at the meeting.

Be prepared to answer the following questions at Space Claim: 

  • Does your work have any interactive elements? How would you like visitors to interact with your work? 
  • Do you plan to perform at any time during the BFA Show? 
  • What is your Publicity Name, i.e., the name you want to appear in the Gallery Guide, Price List, and on your Wall Label? 

Space claim for students participating in the lottery from 5:30–8:00 pm. A lottery number, assigned to you at random, will determine the order that you choose your space. When your lottery number is called, you may only pick a space from the space type you selected when you registered. Space choices are final once Space Claim has concluded.

IMPORTANT: If you registered for a Lottery space (wall, combo, floor / ceiling) and you do not attend Space Claim, you will forfeit your place in the BFA Show*. Forfeited "lottery" spaces will be reallocated to wait-listed students the evening of space claim. 

**If you are unable to attend Space Claim, you must send a trusted friend (a "proxy") to Space Claim to choose a space for you when your lottery number is called. Please send your proxy information to saicBFAshow@artic.edu at least 24 hours prior to Space Claim under the subject heading “PROXY

If I participate in one of the BFA Shows, how will my work be installed?

You are responsible for installing your own work. Gallery staff will be present during install to provide support to participating artists. What gallery staff and crew can do:

  • Advise on simple installation methods, such as: using D-rings to hang paintings on the wall, appropriate or inappropriate adhesives for holding materials to the wall or floor of this gallery, where to hang materials from the ceiling (or where we can't hang something!)
  • We may be able to mount your projector or monitor on the wall or from the ceiling. Be prepared to tell staff exactly where it should be hung when you sign up for assistance. 
  • Check whether your installation is secure, e.g. whether it is highly likely that your work will fall off the wall or fairly unlikely that it will fall off the wall. 

The installation period is divided into 3 phases:

Dirty Install: This is when any work that will generate dust and dirt must be done. Examples include: if you plan to build a wall, paint walls in your space, or sand materials. If you borrow tools, they must be returned at the end of each day of install. If you make a mess, it must be cleaned up by the end of dirty install. 

Media Check-Out: The Media Center will have representatives on-site during installation. During this time you can pick up media equipment that you've reserved and install it in your space. Note: All media equipment must be picked up by the end of the day on Friday during install. The Media Center is not available on weekends. 

Clean Install: This is a good time to start bringing your art work or media equipment into the gallery. Any debris, packing materials, or tools must be out of your space by the end of clean install. Note: Sullivan Galleries cannot store your boxes, extra materials, etc. 

Checking-Out: When you have finished installing your work, sign up for help from staff to check you out of installation. Under no circumstances should you make any changes to your work after install has ended and you have been checked-out by gallery staff. The check-out process is when gallery staff reviews your installation to ensure that it meets minimum stability requirements.   

After the installation period has ended, no students will be allowed in the gallery until the show has opened to the public. Once the show is open to the public, you will not be able to make changes to your work. Your work and installation should be complete by the end of the install period when staff checks you out of your space. Questions about this process can be discussed during information sessions or emailed to the BFA Team at saicbfashow@artic.edu.

How do I reserve media center equipment for the show?

If you need video projectors, media players, monitors, computers or other media equipment for the exhibition:

  • Submit a Request for Equipment.
  • Schedule a 30-minute interview with Media Center staff. Please make sure your calendar is set to the central time zone.
  • Please refer to the PDF before for a list of equipment available to rent through the Media Center.
  • Please contact Audra Jacot at ajacot@saic.edu if you have further questions about Media Center equipment.

Media Center Special Exhibition Equipment Information [PDF]

How many tickets will I receive?

Each student participating in a BFA show will receive a total of three (3) tickets to Friday's Ticketed Opening Reception, including their own ticket. In other words, you will have one (1) ticket for yourself and two (2) tickets for guests.

If you are participating in the BFA Show and you would like to request additional tickets, please fill out the Extra Tickets Request form. We may not be able to accommodate all extra ticket requests. Extra ticket requests are granted on a first come, first serve basis.

If I participate in one of the BFA Shows, can I hang a dead cat from the ceiling, or do other crazy things?

Maybe. Maybe not. For reasons of health, safety, and legality, SAIC has a list of materials and practices which must go through an additional review process to be installed anywhere on campus or in public spaces. The governing body reviewing practices that may fall under these rules is Art School Considerations. Please review their checklist on the PDF below for any materials, performances, or practices that you may wish to use as you plan your project. 

Art School Considerations Checklist [PDF]

If you are not sure whether something you plan to use fits into one of these categories, ASK! You can reach out to the BFA Team at saicbfashow@artic.edu. The best rule of thumb is: if any doubt at all exists about a practice or material that you are considering for your artwork, ask us. It is our responsibility to oversee all things coming into the gallery, and we will prohibit anything which we decide does not comply with our rules, which we reserve the right to change. We would hate to have to turn you away, so it is best to ask first.

As a professional gallery which is open to the public and located in a historic building, the Sullivan Galleries must maintain high standards of health and safety, and additionally must ensure the continued preservation of the historic Carson Pirie Scott building, designed by Louis Sullivan and Daniel Burnham in 1899. For those reasons, the following list of materials cannot be used in the gallery. 

Prohibited Materials (specific to the Sullivan Galleries)

The answer is NO:

  • Spray paint or aerosol
  • Wallpaper
  • Permanent markers (e.g. Sharpie) or permanent ink on walls, floors, windows, etc.
  • Marking/painting the gallery's floors
  • Oil-based paints
  • Impasto paints
  • Loose particulate materials that are corrosive or harmful to breathe
  • Loose sand, dust or debris
  • Loose glitter or confetti
  • Fog machines

The answer is MAYBE; be sure to ask:

  • Self-lighting
  • Exceeding your space demarcations
  • Sound
  • Performance
  • Display of sharp or hazardous objects
  • Food or liquids in your work
  • Plants - living or dead
  • Anything else on the Art School Considerations Checklist

If you are wondering if you may be doing something prohibited or restricted, or that requires special permission, follow your instincts and ASK.

 

I wish to participate in a Time Arts Event. How do I find out more information?

2018 BFA Performance Festival Information

Who is eligible to participate?

Undergraduate students completing degrees in Fall 2017, Winter 2018, Spring 2018 or have 6 or fewer credits to complete in Summer 2018 are eligible to register for the 2018 BFA Performance Festival.

Students may participate in one of the following presentations:

  • BFA Show: participation in the Fall or Spring BFA Show at Sullivan Galleries
  • BFA Film, Video, New Media, Animation and Sound Festival in Spring 2018
  • BFA Performance Festival in Spring 2018
  • BFAW Reading Event in Spring 2018
  • Undergraduate Thesis Symposia in Spring 2018

Students who have participated in a prior BFA Show or Time Arts Event (Film, Video, New Media, Animation and Sound Festival or Performance Festival) are not eligible to participate in another BFA Show or Time Arts Event.

Eligibility to participate will be subject to a credit check after the add/drop period has ended. We highly recommend that you check your credit status with an academic advisor before the add/drop period to confirm that your transcript is accurate and that your credits are in order.

How do I register for the Festival?

To confirm your participation in either the BFA Show or another Capstone Event, you must register online for that event. Detailed registration instructions will be provided to students who are eligible to participate in a Capstone Event for the 2017-2018 school year via email. Registration will be available for a limited time in Fall 2017. If you are unsure whether you are eligible, contact academic advising to discuss your eligibility and perform a credit check. 

Contact Trevor Martin at tmartin@saic.edu with questions about participation in the Festival. For any questions about registration, eligibility, and all other inquires, contact saicBFAshow@artic.edu.

Planning Meetings

Planning meeting dates, times and locations for the Festival will be arranged in February, March and April.

Reserving Media Center Equipment for your Performance

Requests for extra video projectors, media players, monitors, computers, etc. for the Festival will be consolidated by the Festival producers and submitted as a group to the Media Center in March.

Scheduled Rehearsal Dates

Tech Rehearsal: Saturday, March 31, 10:00 a.m.-6:00 p.m.
Final Tech Rehearsal: Friday, April 6, 4:30-11:00 p.m.
Final Dress Rehearsal: Saturday, April 7 (during the day)

BFA Performance Festival participants may schedule extra rehearsal time through the Performance Department, if needed, and as the performance space schedule allows.

Festival Date

Saturday, April 7, 7:00 p.m.

Performance Space, 280 S. Columbus Dr., Room 012 (lower level)

What if I have a question that is not answered here?

Please send all other inquires to saicBFAshow@artic.edu, under the subject line "ANSWER NOT FOUND."