Who is eligible to participate in a Capstone Event?

Fall BFA Show: Undergraduate students completing degree requirements in Fall 2016 or Winter 2017 who wish to show in the Sullivan Galleries are eligible to participate in only the Fall 2016 BFA Show, and have automatically been assigned to that show.

Spring BFA Show: Undergraduate students completing degree requirements in Spring 2017, or those students who will have six or fewer credits to complete in Summer 2017, are eligible to participate in the Spring 2017 BFA Show. Assignments to each show have already been determined by the Registration department based on the student’s completed credit hours and distributed via email.

Both the Fall and Spring BFA Shows are elective and are not required for graduation.

Undergraduate students who plan to participate in a Time Arts Event (regardless of graduation date, Fall 2016, Winter 2017, Spring 2017, or Summer 2017) must register for the Spring 2017 BFA Time Arts Events, since these screenings are not offered as an option in the Fall for graduating seniors.

Students who have participated in a prior Capstone Event are not eligible to participate in a second Capstone Event.*

*However, students with hybrid practices who are participating in an academic symposium or reading in the spring (BAAH, BAVCS, BFAW and BFA with Liberal Arts Thesis) may participate additionally in the Fall BFA Show only. Those students must register to participate in the Fall BFA Show.

What is Elective vs. Strongly Recommended Capstone Event?

Elective Capstone Events are forums designed for graduating seniors to “show their stuff,” though they are strictly voluntary and not necessary to graduate. On the other hand, a Strongly Recommended Capstone Event may be a graduation requirement for certain students. If in doubt, you should check with your academic advisor to ascertain the requirements of your degree. Students may participate in only one Capstone Event. They are:

Elective:

  • BFA Show - participation in Fall or Spring show as predetermined by credits needed to graduate.
  • BFA Film, Video, New Media, Animation & Sound Festival (Spring 2017)
  • BFA Performance Festival (Spring 2017)
  • Fashion Event (Spring 2017)

Strongly recommended:

  • BAVCS Symposium (Spring 2017)*
  • BAAH symposium (Spring 2017)*
  • BFAW reading event (Spring 2017)*

*Once again, students with hybrid practices who are participating in an academic symposium or reading in the Spring (BAAH, BAVCS, BFAW and BFA with Liberal Arts Thesis) may participate  in the Fall BFA Show in addition to the academic event in the Spring to have an opportunity to show their studio practice and their scholarly efforts. The Fall BFA Show is elective and is not required. Hybrid students who wish to participate in the Fall BFA Show must register. 

How will my eligibility be confirmed?

Eligibility to participate will be subject to a final credit check after the add/drop period has ended. We highly recommend that you check your credit status with an academic advisor before the add/drop period to confirm that your transcript is accurate and that your credits are in order. Drop/add ends on Feb. 8. Your eligibility must be confirmed prior to that date to be considered to participate in a BFA capstone event.

Why did I get chosen to be in the Fall BFA Show instead of the Spring BFA Show?

Unfortunately, the Sullivan Galleries is not large enough to accommodate all of the eligible BFA students for a given year. Students who are the closest to their graduation date have been selected to participate in the Fall BFA Show.

If you wish to change your designated BFA slot, you may request to be placed on a waiting list at the time of the BFA Capstone Event Registration Meeting. Those requests will be considered during the interlude between that meeting and the Space Claim Meeting. Though we will try to honor your request, we cannot guarantee it, as the waiting list grants will be based on availability, merit, and luck. Since spaces may open up at the very last minute, some students will not know of their status until the end of the Space Claim Meeting.

How do I register for a Capstone Event, and what does it involve?

To confirm your participation in either the Fall BFA Show, Spring BFA Show, or another Capstone Event, you must attend the mandatory BFA Capstone Event Registration Meeting to register in person. This required meeting was held in the MacLean Ballroom on October 4, 2016. 

There were two sessions, each with a Presentation and time for completing Registration requirements. The schedule: 

Session One: Presentation 4:15-4:30 p.m., Registration 4:30-6:00 p.m.

Session Two: Presentation 6:15-6:30 p.m., Registration 6:30-8:00 p.m.

The following activities took place at this meeting :

  • Registration for all BFA Capstone Events
  • For BFA shows, choosing of space type (lottery space or assigned space- see options below)
  • Credits-needed-to-graduate check. A representative from the Registrar’s office will be present to answer questions about eligibility and make assignments
  • Request to be placed on the waiting list to exhibit in the alternate BFA Show
  • Various help desks for all other inquiries

For those of you who are absolutely unable to attend the mandatory BFA Capstone Event Registration Meeting on October 4, an alternate registration procedure will be held by appointment only. Please send your request to saicBFAshow@artic.edu, with an explanation, under the subject “CANNOT ATTEND”, and wait for a response.

Please read about “Space Options” below before attending the mandatory BFA Capstone Event Registration Meeting on October 4. Late registrants will be wait-listed and may not be granted space in the BFA Show.

What are “Space Options” for the Fall and Spring BFA shows?

There are several categories of spaces available at the Sullivan Galleries for both BFA shows:

Lottery space: A lottery number, assigned to you at random, determines the order that you will choose an exhibition space at the Space Claim Meeting on February 24th. You will not know the size or location of your space until the meeting has concluded.

Lottery space options are:

• Wall space: Wall spaces are approximately 4 - 8 linear feet of wall only (no floor space in front of the wall).

Combo space: Combo spaces are approximately 4 - 8 linear feet of wall with 1 - 3 feet of floor space in front of the wall. Combo spaces are not recommended for large sculpture or objects intended to be seen in the round.

Assigned space: You may request an Assigned Space instead of a Lottery Space. These spaces are determined by exhibition staff and assigned based on a proposal review process. To be considered for an assigned space, students must submit a formal proposal via SlideRoom. Students who have registered for an assigned space will receive a link to the appropriate proposal application via email. SlideRoom submissions are due by 11:59pm on Sunday, January 29. Students will be notified whether their proposal was submitted no later than February 17.  

NOTE: Proposal-required spaces are competitive. During the application, students must indicate their second choice of space type. Students whose applications are not approved will be registered for the Lottery.  

Assigned space options are:

• Floor / ceiling space:Floor / ceiling spaces are limited in number, size, and location. You may be asked to scale down your installation, or limit the number of sculptures, if your total installation footprint is larger than 4’ x 4’. If the total footprint of your installation is larger than 4’ x 4’, and you are not able to modify it, you will be required to submit another piece for the exhibition. Floor / ceiling spaces include floor / ceiling spaces in front of windows as well as any area which does not include the use of a wall.

• Installation space: Installation spaces are limited in number and the review process is very competitive. Installation spaces may include columns, window spaces, small individual rooms, the lobby, and other unconventional spaces in the gallery. 

• Group space: Group spaces can be two - four person collaborations, or larger curated efforts with five or more students. Students will work collaboratively to plan their space with guidance from exhibition staff. All members must be eligible participants in the BFA Show and all must attend the Registration Meeting to participate in the BFA Show. Groups will be asked to submit a collective proposal and attend a meeting with exhibition staff.

What are the dates of the BFA shows for 2016 and 2017?

Fall 2016:

Nov. 4: Meeting & space claim
Nov. 5–13: Installation
Nov. 18: Reception
Nov. 19 – Dec. 9: open to the public
Nov. 24–25: Thanksgiving break
Dec. 10–12: Deinstallation
Dec. 19: Classes end

Spring 2017:

Feb.24: Meeting & space claim
Feb. 25-Mar. 5: Installation
Mar. 10: Reception
Mar. 11–31: open to the public
Apr. 1-3: Deinstallation

What is the mandatory “Installation Meeting” and “Space Claim” for the BFA Shows?

There will be a mandatory Installation Meeting at the Sullivan Galleries, 33 S. State St., 7th floor for ALL students participating in a 2016-2017 BFA Show (see dates above) to explain the installation process, which will begin the next day. This is immediately followed by Space Claim, at which time students will line up according to their lottery numbers and pick their spaces. Please note the following components of this meeting:

Gallery Walk-Through-the gallery will be open for students participating in the lottery from 4:30–5:00 pm. Lottery number results for wall and combo spaces and floor plans of the exhibition will be distributed at the door. Use this time to look at available spaces before the meeting begins. Note your preferred space choice(s) on the floor plan provided so that you are prepared to choose a space when your lottery number is called from 5:30 – 8 pm at Space Claim.

Spring 2017 BFA Show Available Space [PDF]

Meeting for all students participating in the BFA Show from 5:00–5:30 pm. All students participating in the BFA Show (assigned and lottery spaces) are required to attend this brief meeting about installation procedure. Exhibition loan agreements, due on that day, will be e-mailed to you as an attachment prior to the meeting. This form is a writable PDF - please fill it out on a computer, print it prior to the meeting, and bring it with you to hand in. There will be no computers or printers available for this purpose at the meeting.

Space claim for students participating in the lottery (combo and wall spaces) from 5:30–8:00 pm. A lottery number, assigned to you at random, will determine the order that you choose your space. When your lottery number is called, you may only pick a space from the space type you selected at registration. Space choices are final once space claim has concluded.

IMPORTANT: Lottery space applicants who don’t attend the mandatory space claim (or send a proxy** to claim a space on their behalf) will forfeit their place in the exhibition. Forfeited "lottery" spaces will be reallocated to wait-listed students the evening of space claim.

**Please send your proxy information to saicBFAshow@artic.edu under the subject heading “PROXY

If I participate in one of the BFA Shows, how will my work be installed?

The day after the Installation meeting is when the actual installation starts. This period is divided into 2 phases:

Dirty install- This is when any work that will generate dust and dirt, such as wall construction, must be done. Your mess must be cleaned up by the time you leave your space.

Clean install- This is when all other artwork will be installed. Again, you must clear your space of all debris once you have completed your installation. Sullivan Galleries cannot store your boxes, extra materials, etc.

You are responsible for installing your own work. However, gallery staff will be there to advise, lend you tools, help you with ceiling-mounting hardware, and check you in and out. Following the installation period, no students will be allowed in the gallery.

How do I reserve media center equipment for the show?

If you need video projectors, media players, monitors, computers or other equipment for the exhibition:

  • Submit a Request for Equipment by February 3.
  • Schedule a 30-minute interview with Media Center staff for the week of February 6-10 here by February 3. Please make sure your calendar is set to the central time zone.
  • Please refer to the PDF before for a list of equipment available to rent through the Media Center.
  • Please contact Audra Jacot at ajacot@saic.edu if you have questions about Media Center equipment.

Media Center Special Exhibition Equipment Information [PDF]

How many tickets will I receive?

Each student participating in a BFA show will receive three tickets to the show, including their own ticket. In other words, you will have one ticket for yourself and two tickets for other guests.

If you are participating in the 2016 Fall BFA Show and would like to request extra tickets, please fill out the Extra Tickets Request form

If I participate in one of the BFA Shows, can I hang a dead cat from the ceiling, or do other crazy things?

Maybe not. For legal, health and safety reasons SAIC has a list of prohibited practices and materials for the installation of artworks on campus. The governing body reviewing practices that may fall under these rules is Art School Considerations. Please check their website before you begin to plan your project.

Art School Considerations Checklist [PDF]

If you don’t find what you are looking for there, the best rule of thumb is: if any doubt at all exists about a practice or material that you are considering for your artwork, ask us. It is our responsibility to oversee all things coming into the gallery, and we will prohibit anything which we decide does not comply with our rules, which we reserve the right to change. We would hate to have to turn you away, so it is best to ask first.

Prohibitions (specific to the Sullivan Galleries)

The answer is NO:

  • Wallpaper
  • Spray paint
  • Sharpie-type markers
  • Marking of floors
  • Permanent inks
  • Oil-based paints
  • Impasto paints
  • Loose particulate materials that are corrosive or harmful to breathe
  • Fog machines

The answer is MAYBE; be sure to ask:

  • Self-lighting
  • Exceeding of space demarcations
  • Sound
  • Performance
  • Display of sharp objects

If you are wondering if you may be doing something prohibited, follow your instincts and ask.

I wish to participate in a Time Arts Event. How do I find out more information?

2017 BFA Performance Festival Information

Who is eligible to participate?

Undergraduate students completing degrees in Fall 2016, Winter 2017, Spring 2017 or have 6 or fewer credits to complete in Summer 2017 are eligible to register for the 2017 BFA Performance Festival.

Students may participate in one of the following presentations:

  • BFA Show: participation in the Spring or Fall BFA Show as determined by lottery
  • BFA Film, Video, New Media, Animation and Sound Festival in Spring 2017
  • BFA Performance Festival in Spring 2017
  • BFAW Reading Event in Spring 2017
  • Undergraduate Thesis Symposia in Spring 2017

Students who have participated in a prior BFA Show or Time Arts Event (Film, Video, New Media, Animation and Sound Festival or Performance Festival) are not eligible to participate in another BFA Show or Time Arts Event.

Eligibility to participate will be subject to a credit check after the add/drop period has ended. We highly recommend that you check your credit status with an academic advisor before the add/drop period to confirm that your transcript is accurate and that your credits are in order.

How do I register for the Festival?

To confirm your participation in either the Fall BFA Show, Spring BFA Show, or another Capstone Event, you must attend the mandatory BFA Capstone Event Registration Meeting? to register in person. This required meeting will be held in the MacLean Ballroom on October 4, 2016.

There will be two sessions, each with a presentation and time for completing Registration requirements. The schedule will be:

Session One: Presentation 4:15­-4:30 p.m., Registration 4:30­-6:00 p.m.

Session Two: Presentation 6:15­-6:30 p.m., Registration 6:30­-8:00 p.m.

The following activities will take place at this meeting:

  • Registration for all BFA Capstone Events
  • Credits­ needed­ to­ graduate check. A representative from the Registrar’s office will be present to answer questions about eligibility.
  • Various help desks for all inquiries.

For those who are absolutely unable to attend the mandatory BFA Capstone Event Registration Meeting, an alternate registration procedure will be held by appointment only. Please send your request to saicBFAshow@artic.edu, with an explanation under the subject "CANNOT ATTEND." Please await your response.

Contact Trevor Martin at tmartin@saic.edu with questions about the festival. For questions about registration, eligibility, and all other inquires, contact saicBFAshow@artic.edu.

Planning Meetings

Planning meeting dates, times and locations will be arranged in February, March and April.

Reserving Media Center Equipment for your Performance

Requests for extra video projectors, media players, monitors, computers, etc. for the festival will be consolidated by the festival producers and submitted as a group to the Media Center in March.

Scheduled Rehearsal Dates

Tech Rehearsal: Saturday, April 1, 10:00 a.m.-6:00 p.m.
Final Tech Rehearsal: Friday, April 7, 4:30-11:00 p.m.
Final Dress Rehearsal: Saturday, April 8 (during the day)

BFA Performance Festival participants may schedule extra rehearsal time through the Performance Department, if needed, and as the 012 performance space schedule allows.

Festival Date

Saturday, April 8, 7:00 p.m.

Performance Space, 280 S. Columbus Dr., Room 012 (lower level)

What if I have a question that is not answered here?

Please send all other inquires to saicBFAshow@artic.edu, under the subject line "ANSWER NOT FOUND."