Instructional Resources and Facilities Management (IRFM): Classroom and Facility Services
Classroom Audio/Visual Technology
Installed audio/visual (AV) and presentation systems generally include an instructional podium or wall-mounted rack containing laptop ports and a Blu-ray/CD/DVD player, all connected to a remote-controlled video projection and audio system.
Specialized classrooms may also be equipped with Macintosh computers and digital visual presenters (that double as overhead projectors). For questions or concerns regarding AV technology in the classroom, please call the IRFM Helpline at x9.IRFM or see our diagram on how to use the classroom AV technology [PDF].
If you are assigned to teach in a classroom with AV equipment, you must complete a brief training workshop. Workshops are offered before and during the first week of each semester or upon special request. Please consult your administrative unit, or contact
Specialized classrooms are equipped with a Macintosh computer at the instructional podium. Some classrooms are also equipped with student computer workstations. Computers in classrooms are supported by Computer Resources and Information Technologies (CRIT). For assistance with classroom computers please contact the CRIT Helpdesk at:
MacLean Building, 112 S. Michigan Ave., room 905
Sharp Building, 37 S. Wabash Ave., room 401
Monday–Friday, 8:30 a.m.–5:00 p.m.
General-use classrooms on campus are typically outfitted with tables, chairs, chalkboards or whiteboards, tackable wall surfaces, and minimal power and data connections. Specialized classrooms and studios may contain resources specific to the room’s use, such as industrial work tables, tables wired with additional power/data for laptop use, industrial shelving, kraft paper dispensers, sinks, easels, etc. To report any concern or request classroom resources please call 9.IRFM from any campus phone or enter a Facility 360 Work Order.
IRFM provides a basic set of supplies to classrooms on campus including items such as dry erase markers, erasers, brown kraft paper, soap, and paper towels. To request supplies please call 9.IRFM from any campus phone or enter a Facility 360 Work Order.
IRFM manages the day-to-day climate and cleanliness in classrooms and studios across campus. Facility temperatures are kept at comfortable level and buildings are generally cleaned on a daily basis. Waste and recycling bins are emptied, floors swept and vacuumed, and surfaces dusted. To report housekeeping issues or a problem with temperature in a room please call 9.IRFM from any campus phone or enter a Facility 360 Work Order.
Classrooms on campus are supplied with helpful instructional and emergency signage. This includes:
Smartroom Quick Guide [PDF]
Bag & Tag program (where applicable) [PDF]
To report missing classroom signage or to request additional copies please call 9.IRFM from any campus phone or enter a Facility 360 Work Order.
SAIC’s campus has many spaces available to students, faculty, and staff for events, meetings, exhibitions, and extracurricular activities. These range from a simple classroom to the MacLean Ballroom to more specialized spaces such as the Gene Siskel Film Center. A list of available spaces including instructions, policies, and contact information for reservations can be found below.
Various classrooms across campus are available to students, staff, and faculty for use outside of scheduled class times. There are 25 available rooms located either in the MacLean Center, 116 South Michigan Avenue Building, or the Sharp Building. Each of these classrooms has a Smart Room system including a computer, projector, screen, and an array of media playing devices. A full list of reservable classrooms and their capacities is located here [PDF]. For access to any classrooms not included on this list, please contact the Administrative Director for the department that oversees the room.
Room reservation may be made by emailing email@example.com. Please include in your email your preferred reservation date, time, building, and number of attendees. Please also include the names and ID numbers of those who will need keycard access to the room (please limit to six people total). A room that best fits your needs will be reserved on your behalf with a reservation confirmation sent via email.
Classroom Reservation Policy
- Reservation requests should be submitted 48 hours in advance.
- Cancellations should be made at least 3 days in advance.
- Confirmed room reservations may be subject to change with little notice. It may be necessary to relocate a confirmed reservation to a new room. If this happens, we will provide as much notice as possible. We will help redirect attendees to the new location.
- Rooms tend to be booked back to back, so be sure to vacate the room by the end of your reserved time.
- If possible, do not move the furniture around. If you do end up moving the furniture around it is your responsibility to make sure the room is returned to its original configuration before your reservation ends.
- Be sure to clean up any mess you make before you leave. Dispose of trash, remove papers, and erase the chalk/dry erase boards. If you order food through Food for Thought, please ensure that arrangements have been made to pick up any left over food items or equipment.
- All of the smart classroom equipment cabinets are unlocked. If you use the equipment be sure to shut it all down before you leave. If you have any technical difficulties DO NOT COME TO THE MEDIA CENTER, call 9.IRFM. We will send a tech to your room to help you out.
Located in the center of campus, the MacLean Ballroom is a great location for lectures and symposia, dinners, receptions, weddings, and special events. The MacLean Ballroom supports curricular needs of the school but can also be rented by external clients.
Ballroom Community Reservations
MacLean Ballroom reservations are managed by the Operations & Support Manager in IRFM. Please email firstname.lastname@example.org or 312.499.4934 to discuss availability and reservations. Once a reservation has been made you will also need to submit an Event Approval form via Engage.
After your Engage form has been approved, the Events Manager will enter tickets to set up the room, arrange housekeeping, security, and A/V tech needs. Note: For any questions or concerns regarding Engage, please contact Campus Life.
Ballroom Rental for the Public
The MacLean Ballroom may also be rented for non-SAIC community events such as weddings and special Events. For rental information please visit the Ballroom Rental Page.
Catering in the Ballroom is provided by SAIC’s preferred vendor Food for Thought. To place an order, please contact the Food for Thought events office at 312.345.3506. The Food for Thought events office will also assist you with the ordering of linens and other special rentals for your event.
Ballroom Furniture and Layouts
The Ballroom comes with 300 chairs, 30 72-inch round tables, 10 eight-foot rectangular tables, 20 cabarets, and 10 highboy tables. This furniture is available for use by any internal SAIC or external rental client. Use of the furniture is included in your reservation, but there is a cost associated with set up.
The space can be set up in any number of ways for whatever your event entails. Seated dinners, receptions, and lectures can be accommodated with the furniture available. For larger lecture-style events the Ballroom can accommodate up to 500 seats, however additional furniture would need to be rented. Furniture rentals can be arranged through the Food for Thought events office at 312.345.3506.
Ballroom Audio/Visual Equipment and Lighting
The Ballroom is equipped with an array of A/V equipment including a large theatre style screen, video projector, two computers and handheld, wired, and Lavalier microphones. In addition, preset lighting choices are readily available or you can work with the A/V technician to customize the lighting for your event. A/V technicians are mandatory for any event that includes use of A/V equipment.
Ballroom Service Costs
The use of the Ballroom for SAIC academic, operational, or curricular events is free of charge, however some services in the space require an associated fee. The fees below apply to SAIC internal events only. For fees related to external events please refer to the Ballroom Rental for External Clients page.
A/V technicians: $15/hr with a minimum of 4 hours
Security Officer: $30/hr with a minimum of 4 hours
Housekeeping: This cost is dependent on the type of set up, nature of the event, and if additional labor is required. A quote can be provided beforehand.
Gene Siskel Film Center
Located in the heart of Chicago's bustling theatre district, the Gene Siskel Film Center is the loop's contemporary alternative for business meetings and special events. With two state-of-the-art movie theaters and a sunlight-filled Cafe/Gallery overlooking State Street, the Gene Siskel Film Center provides a sophisticated yet comfortable setting for corporate events, luncheons, presentations, screenings, and private receptions.
To book your event, please call the Executive Director of the Gene Siskel Film Center, Jean de St. Aubin, at 312.846.2076.
The LeRoy Neiman Center
The LeRoy Neiman Center boasts several spaces that are available for specific programming. Please visit the LeRoy Neiman Center website for more information.