Federal Verification  

The federal government chooses some FAFSA applications for a process called verification. Through verification, certain data elements listed on the processed FAFSA must be verified by the Student Financial Services office. Students are notified on their processed FAFSA and in their financial aid award packet if they have been selected for verification and what documents are needed.

Verification of Federal Income Tax Information: In order to verify your federal income tax data, student and/or parents (if applicable) must choose the IRS Data Retrieval option in the online FAFSA at fafsa.gov. If the tax filer is not eligible to use the IRS Data Retrieval option or is unable to successfully use this option, they must then submit an official IRS tax transcript to Student Financial Services. Tax filers may obtain a PDF copy of their transcript in real-time at IRS.gov or they can order one by calling 1.800.908.9946. Click here to see an overview of the IRS Data Retrieval Process [PDF].

IRS Data Retrieval Process: The IRS Data Retrieval Tool allows students and parents to access the IRS tax return information needed to complete the Free Application for Federal Student Aid (FAFSA), and transfer the data directly into their FAFSA from the IRS Web site.

If you are eligible to use the IRS Data Retrieval Tool, we highly recommend using the tool for several reasons:

Students or parents who are married and filed as Married Filing Separately, are married and filed as Head of Household, filed a Form 1040X amended tax return, or filed a Puerto Rican or foreign tax return are not eligible to use the IRS Data Retrieval Tool, and will need to enter their tax return information manually. Remember, the Form 1040X is used to correct your original filed tax return.

Additionally, students or parents who filed their tax returns electronically within the last three weeks, or through the mail within the last eleven weeks, might need to either enter their tax return information manually or return at a later date to transfer their tax return information into the FAFSA, as their tax return information might not be available for transfer from the IRS.

If you are eligible to use the IRS Data Retrieval Tool, then click Link To IRS to transfer your tax return information from the IRS Web site into your FAFSA. (Note: If you previously transferred your tax return information from the IRS, or you indicate that you filed your tax return electronically within the last three weeks or through the mail within the last eleven weeks, then the Link To IRS button displays once you click the "View option to link to the IRS" hyperlink.)

If you are ineligible or otherwise choose not to use the IRS Data Retrieval Tool to retrieve tax information, your college may require a copy of your IRS Tax Return Transcript (or your parents' IRS Tax Return Transcript, if you are a dependent student).

Verification of Other Information: Students chosen for verification must submit specified documents. Students and/or parents (if applicable) may need to complete a Verification Worksheet supplied by the Student Financial Services office or, in some cases, simply certify (sign) informational statements. The specific requirements for the student are listed in SAIC Self-Service on the “To Do List” and are also sent by mail to the student with their award letter or under separate cover. The verification process must be completed immediately to avoid a delay in processing. Financial aid (including federal loans and Federal Work-Study payments) may not be disbursed until this process has been completed. Students who secure Federal Work-Study positions must complete verification before submitting a work authorization.

VERIFICATION DEADLINES: For purposes of the Federal Pell Grant, verification must be completed by 120 days after the last day of the student's enrollment. For purposes of FSEOG and the Federal Stafford, PLUS, and Perkins loan programs, verification must be completed before the last day of attendance; for all other types of aid, verification must be completed before June 30 of the award year. Students who miss the required deadlines risk losing their eligibility for funds.

Return to Title IV Funds  (R2T4)—Financial Aid Withdrawal Policy

Federal (Title IV) Financial Aid Withdrawal Policy (R2T4)—Fall, Spring, and 12-week Summer Session

The Student Financial Services office recalculates federal financial aid eligibility for students who withdraw, drop out, are dismissed, or take a leave of absence prior to completing a semester. The amount of federal financial aid* earned by a student who has withdrawn is determined by the following formulas:

Percentage of federal financial aid earned = the number of days completed up to the withdrawal date** divided by the total days of scheduled enrollment in the semester

Amount of federal financial aid earned = the percentage of federal financial aid earned multiplied by the total amount of federal financial aid eligible to be disbursed to the student's account

Any amount of federal financial aid determined to be unearned by the student is returned to the appropriate federal aid program(s). After the calculation and any required aid adjustments are completed, the student may owe a balance to SAIC. The student should contact the Student Financial Services office to make arrangements to pay the balance.

*Federal financial aid  subject to this calculation includes the Federal Pell Grant, Federal Supplemental Educational Opportunity Grant (SEOG), Federal Perkins Loan, Federal Subsidized and Unsubsidized Stafford Loans and Federal PLUS Loans.

**"Withdrawal date" is defined as the actual date the student began the institution's withdrawal process, the students' last date of recorded attendance, or the midpoint of the semester for a student who leaves without notifying the institution.

Return To Title IV Funds (R2T4)—Summer Module Session Financial Aid Withdrawal Policy

(For module sessions other than 12 weeks in length)

The summer term is subject to federal financial aid withdrawal rules that differ from those rules for other terms because the summer term is offered in modules. A module is a course that does not span the entire length of a term. The summer term is 12 weeks long and summer term courses are offered in sessions that are three weeks, six weeks, nine weeks, and twelve weeks in length. For purposes of this policy, sessions that are three, six, or nine weeks in length are considered modules.

If a student enrolls in at least one module during the summer term, then the student is subject to this policy. If a student enrolls only in courses in the twelve week session, then the student is subject to the same Federal (Title IV) Financial Aid Withdrawal Policy that applies during the fall and spring terms and is not subject to this policy. This policy is also separate from the Federal (Title IV) Financial Aid Withdrawal Policy that applies to the fall and spring terms.

This policy is separate from the academic withdrawal policy related to tuition adjustments. Even if the student is not considered to have withdrawn per SAIC's academic policies, SAIC may be required to recalculate a student's federal financial aid eligibility based upon any changes in enrollment since the student's original financial aid award was made.

A student who is enrolled in at least one module during the summer term will be considered to have withdrawn for federal financial aid purposes and to require a withdrawal calculation if the student does not complete all the days in the summer term that the student was scheduled to complete based on his/her course registrations.

The following scenarios would require SAIC to treat a student as a withdrawal for federal financial aid purposes:

The following scenarios would not require SAIC to treat a student as a withdrawal for federal financial aid purposes:

The amount of federal financial aid* earned by a student who has withdrawn is determined by the following formulas:

Percentage of federal financial aid earned = The number of days completed up to the withdrawal date** divided by the total days of scheduled enrollment in the semester

Amount of federal financial aid earned = The percentage of federal financial aid earned multiplied by the total amount of federal financial aid eligible to be disbursed to the student's account

Any amount of federal financial aid determined to be unearned by the student is returned to the appropriate federal aid program(s). After the calculation and any required aid adjustments are completed, the student may owe a balance to SAIC. The student should contact the Student Financial Services office to make arrangements to pay the balance.

SAIC recommends that students meet with Student Financial Services before dropping or withdrawing from any summer term courses once the term has begun to determine the effect such action may have on eligibility for federal financial aid and the student's account balance.

If a student who is considered as withdrawn for purposes of this policy returns to SAIC during one of the remaining summer term modules, the student is treated as though he/she did not withdraw and SAIC will undo the withdrawal calculation. SAIC may be required to recalculate a student's federal financial aid eligibility based upon any additional changes in enrollment since the student's original financial aid award was made.

*Federal financial aid subject to this calculation includes the Federal Pell Grant, Federal Supplemental Educational Opportunity Grant (SEOG), Federal Perkins Loan, Federal Subsidized and Unsubsidized Stafford Loans and Federal PLUS Loans.

**"Withdrawal date" is defined as the actual date the student began the institution's withdrawal process, the students' last date of recorded attendance, or the midpoint of the semester for a student who leaves without notifying the institution.

Questions regarding this policy should be directed to the Student Financial Services office.

Unofficial Withdrawal

Students are encouraged to officially withdraw per the SAIC policies listed in the Bulletin in order to have their records processed as accurately as possible. In such cases where students do not officially withdraw, they may be considered an unofficial withdrawal.

Federal financial aid regulations state that a student who has federal aid and receives failing grades in all courses for a semester must be considered an unofficial withdrawal unless the institution can document that the student engaged in some academic activity beyond the 60 percent point of that semester.

Each semester, the Registration and Records office will review these students to determine if they must be considered an unofficial withdrawal. Final determination must be made within 30 days after the last day of the semester.

If the student is determined to be an unofficial withdrawal, the Student Financial Services office is required to perform a repayment calculation to ascertain the amount of federal financial aid which was "unearned" by that student for the period for which no activity can be documented and, therefore, must be returned to the federal aid programs (excluding Federal Work-Study).

This is documented in the Return of Funds Policy listed in the Bulletin. For any student for whom the last date of academic activity cannot be documented as occurring on or after the 60 percent point of semester, the withdrawal date will be considered the midpoint (50 percent) of the semester unless documented otherwise. The result is 50 percent of their federal aid is unearned and must be returned to the federal aid programs. This may result in a balance due on the student's account and is the student's responsibility. Any adjustments made will appear on their next invoice.

Financial Aid Satisfactory Progress Policy

The Higher Education Act of 1965, as amended by the Program Integrity Regulations passed on October 29, 2010, mandates institutions of higher education to establish a standard of satisfactory academic progress for students who receive federal financial aid.

Therefore, to be eligible to receive Title IV financial aid funds, including Pell Grants, Perkins Loans, Federal Supplemental Education Opportunity Grants, Federal Work-Study, and Federal Direct Loan Programs (Stafford, PLUS, and Grad PLUS), students must meet SAIC's financial aid satisfactory academic progress standards (FASAP).

SAIC will also use FASAP to determine a student's eligibility to receive SAIC need-based financial aid. Below you will find SAIC's Financial Aid Satisfactory Academic Progress plans for undergraduate students and graduate and certificate students. It is important to note that FASAP is calculated separately from academic good standing. Students are responsible for being familiar with both of these policies. Students who do are not in good standing and are placed on suspension are ineligible to receive financial aid but may, however, appeal their status as in written in the FASAP Policy.  Questions can be directed to Academic Advising or Student Financial Services as appropriate.

FASAP for Undergraduate Students [PDF]

FASAP for Graduate Degree and Certificate Students [PDF]

FASAP Appeal Form and Process [PDF]