Residential Move In
Resident students should go straight to Jones Hall, located at 7 West Madison Street, on Sunday for Move In. Students may not move in to the residence hall prior to the dates and times listed. Students arriving later than 3:30 p.m. on Sunday should notify the Residence Hall in advance at 312.629.6870 or email@example.com.
- Session 1: Sunday, June 14, 11:00 a.m–3:30 p.m.
- Session 2 and Session 4: Sunday, June 28, 11:00 a.m–3:30 p.m.
- Session 3: Sunday, July 12, 11:00 a.m.–3:30 p.m.
Note: Students not living in SAIC's residence hall do not attend Move In, but must be present at the mandatory orientation at 4:00 p.m.
Residential Move Out
Residents will need to make an appointment with their Summer Resident Advisor (SRA) for a room inspection, remove all personal belongings, clean their room, and turn in the room key and ARTICard ID before they leave. Fines may be charged to students if items in their room or in common areas are not left in good condition or if items, including room key and ARTICard ID, are missing. Students will be billed for any charges incurred during their stay.
- Session 1: Saturday, June 27, by 12:00 p.m.
- Session 2: Saturday, July 11, by 12:00 p.m.
- Session 3 and Session 4: Saturday, July 25, by 12:00 p.m.
Note: Students participating in concurrent sessions do not need to move out/move in between sessions; arrangements are made for the student to stay in the same room all four to six weeks.
SRAs—Summer Resident Advisors
SRAs are current SAIC undergraduate or graduate students hired by Residence Life to reside in Jones Hall and assist with the ECP Summer Institute. SRAs report to the Hall Director, a full-time professional staff member who lives in the residence. One SRA resides on each floor. In addition to planning social activities during non-class time, SRAs also enforce residence hall policies and procedures. Activities include museum and gallery visits, shopping trips, and dinner outings. Students will receive a calendar of social activities upon arrival.
Rooms are double and triple occupancy at the residence hall, and each room has a kitchenette and private bathroom. If you would like to share a room with a specific person, both students should make requests on the ECP Summer Institute application at least three weeks prior to arrival. Requests cannot be guaranteed, and room assignments will not be available until Move In.
Students who live the residence hall must enroll in the SAIC Residence Hall Meal Plan, which can be used at the two dining facilities located within the Columbus Drive Building and in the LeRoy Neiman Center in the Sharp Building. All cafeterias serve a variety of reasonably priced meals, including many vegetarian selections.
SRAs in Jones Hall will also take groups of students to different restaurants in the area. Students may cook in the residence hall, but must remember to bring their own cookware and clean the space immediately after use or be charged a cleaning fee. SRAs will also assist students in shopping for food and snacks at local grocery stores.
Students living in the residence hall must provide bed linens and blankets (extra–long twin sheets or any fitted sheet, blanket or sleeping bag, and pillow), towels, toiletries (toilet paper, shampoo, soap, toothpaste, etc.), alarm clock, cooking and eating utensils (plate, fork, knife, spoon, etc.), laundry and dish detergent (as needed), a combination lock for lockers available in academic buildings to store supplies, and art supplies.
Note: All of the above items can be purchased after you arrive in Chicago—Target is steps from the residence hall. Do not ship personal items in advance of your arrival; we cannot hold these items for you. Anything shipped to our office will be returned to sender.
All residence hall rooms are equipped with phones that receive incoming calls; however, they only make outgoing calls with the use of a calling card. Resident students may request a phone in their room and will be given the phone number upon request. All residence hall rooms have Internet access and literature about how to connect is provided at Move In.
The residence hall is air–conditioned. A laundry room with washers, dryers, and vending machines is located inside Jones Hall, which is open 24 hours a day.
In accordance with the City of Chicago's curfew ordinance, ECP Summer Institute students must be checked in to the residence hall by 10:00 p.m. on weeknights (Sunday through Thursday) and 11:00 p.m. on the weekends (Friday and Saturday). Curfew is strictly enforced. Please see the Rules of Conduct below for more information.
For full info on Residence Life, refer to the
Staying In The Residence Hall
You will need to bring the following items:
- Weather-ready clothing (Summers in Chicago can be very rainy, so you may want to bring a rain jacket or umbrella. It can also be cool at night, so you may want a sweatshirt or light jacket.)
- Pillows, sheets, blankets, mattress pad
- Academic supplies
- Art supplies
- Toiletries: soap, toothpaste, toilet paper, towels, etc.
You may also want to bring the following items:
- Kitchen items: plates, bowls, cups, glasses, silverware, etc. (there is a microwave provided)
- Alarm clock
- Cleaning supplies
- Desk lamp and/or table lamp (no halogen lamps are allowed)
- First aid supplies (Band-Aids®, gauze, aspirin)
- Laundry basket or bag
- Storage containers for food
- Ethernet Cord (wireless is provided)
Do NOT bring any of the following:
- TV (cable television is NOT available in individual student rooms, however, students may bring a TV for hooking up a computer or for video games - lounge spaces are equipped with TVs and cable)
- Shower curtain (All rooms have shower doors)
- Halogen lights of any kind
- Air conditioners or space heaters
- Candles or incense
- Firearms, fireworks, or other explosives
- Wireless Internet routers
- Weapons of any kind
What is provided in rooms during my stay?
- Private kitchenette (nine cubic foot refrigerator, built-in microwave, two-burner stove, cabinet space, and sink)
- Private bathroom (mirrors, sink with cabinets, toilet, shower with doors or curtains provided)
- Drafting table(s)
- Desk chair(s)
- Wireless Internet connection
- Heating and cooling unit
- Window blinds
- Closet space with closet organizer (most rooms have a built in closet per resident; most triple rooms have two built in closets with one free-standing armoire)
- Two Trash cans and one recycling bin
- Beds on the floor will be extra-long twins; lofted beds will have double-sized mattresses. (Students with loft beds will be notified two weeks before move-in.)
Rules for ECP Summer Institute Students—Residents Only
Residence hall and school policies have been established to assist in creating a comfortable living environment that is conducive to artistic and personal growth and development. All ECPSI students are expected to adhere to the ECP Summer Institute Handbook, as well as the Student Rights and Responsibilities section in the SAIC Student Handbook, as outlined above.
In accordance with the City of Chicago's curfew ordinance, ECP students who have elected housing will not be allowed to leave the residence hall after 10:00 p.m. on weeknights (Sunday–Thursday) and 11:00 p.m. on the weekends (Friday and Saturday). All residents will be required to "sign in" for the evening immediately after the curfew time. All requests to be away from the residence hall for the night must be approved by the Hall Director. Your parent/legal guardian must contact the Hall Director via telephone and via a signed fax at least 48 hours prior to the date of departure. Requests to return to the residence hall after curfew will not be granted. Failure to comply with curfew requirements may result in your expulsion from the residence hall.
Quiet hours are in effect Sunday–Thursday, 11:00 p.m.–8:00 a.m. and Friday–Saturday, 12:00 a.m.–8:00 a.m. During quiet hours, noise in public areas should be kept to a minimum. This includes the TV lounge and studio space. When quiet hours are not in effect, residents should still maintain noise levels that are considerate of the needs of others.
The only visitors allowed for ECPSI students are the parent/legal guardians listed on the ECPSI application. ECPSI student residents are not allowed to have more than three other ECP student residents in their room at any given time. The total number of ECPSI student residents allowed in a residence room must not exceed five (two roommates and three guests).
Students must exercise caution when travelling in and around the campus and are highly encouraged to travel in groups at all times. In addition, students are strongly discouraged from using Chicago's public transportation system (CTA "L" Lines, CTA buses, PACE buses, etc.) unless travelling in groups with at least one person who is familiar with the Chicago area.
Candles and Incense
Candles and incense present a serious fire hazard and are not allowed in the residence hall.
ECPSI students who have elected housing are required to vacate the residence hall when a fire alarm sounds. When an alarm sounds, all residents must walk quickly to the nearest stairwell and exit the building. Everyone should follow the instructions of the Residence Life staff, security officers, and fire personnel. Tampering with smoke detectors, fire extinguishers, or fire alarms in any SAIC facility is strictly prohibited.
ECPSI students must not tamper with the window safety equipment (including but not limited to window screens and window blocks) in the residence hall, nor allow any guest or visitor to tamper with the window safety equipment. Any issues concerning the proper operation of window safety equipment and/or damage to screens or window safety equipment must be immediately reported to Residence Life. Hanging items in the window or throwing objects from a window is strictly prohibited. Students may not place signs in or on their windows.
Residence Hall Meal Plan
Students who live in the residence hall must enroll in the SAIC Residence Hall Meal Plan. The highlights of the Plan are below and the terms are set forth in full on the following pages.
- The Residence Hall Meal Plan is $155 for Sessions 1, 2, or 3, and $310 for Session 4.
- Students will receive $155 (Sessions 1, 2, 3) or $310 (Session 4) in a Meal Plan to purchase a la carte meal options.
- The Residence Hall Meal Plan can be used at the dining facilities located within the Columbus Drive Building and in the LeRoy Neiman Center in the Sharp Building.
If you have any questions, please contact Residence Life at 312.629.6870 or firstname.lastname@example.org.
SAIC Residence Hall Meal Plan—Terms and Conditions
Availability of Dining Options
SAIC will provide a variety of a la carte meal options at dining facilities located within the Columbus Drive Building and in the LeRoy Neiman Center in the Sharp Building.
Terms of the Meal Plan
The SAIC Residence Hall Meal Plan is valid for the same period of time as the duration of the ECP Summer Institute and is required for all students living in SAIC's Residence Halls. The Resident/Student agrees to pay the amount stated below and abide by the further terms listed. See Meal Plan Schedule below for information concerning specific dates of operation.
Cost and Billing
The cost of the SAIC Residence Hall Meal Plan is $155 for Sessions 1, 2, or 3, and $310 for Session 4. This amount will be billed to the Resident/Student's account with the housing charges.
The Resident/Student will receive $155 (Session 1, 2, 3) or $310 (Session 4) for the Meal Plan on their ARTICard. This amount will be tracked and managed by the ARTICard office and may be used only for items available for purchase in the dining facilities on campus. This excludes items for sale in vending machines. The Resident/Student must present his or her ARTICard to use the Meal Plan at the SAIC dining facilities. The Resident/Student understands that the Meal Plan cannot be used by anyone else for dining service. Misuse of Meal Plan may result in additional charges, disciplinary action and/or confiscation of Meal Plan.
Unused Meal Plan funds
Unused funds may carry over during concurrent sessions in a single summer—for example, if enrolled in session 1, unused funds may carry over to session 2. Meal Plan funds will expire (i.e., be automatically forfeited) when the student is no longer enrolled in the ECP Summer Institute.
Cancellations and Refund Schedule
All students living in SAIC's residence halls are required to participate in the SAIC Residence Hall Meal Plan. To cancel participation in the SAIC Residence Hall Meal Plan, the Resident/Student must also be withdrawing from Housing. The following refund schedule applies:
- Prior to occupancy, students who withdraw from Housing and from the ECP Summer Institute will be granted a release from the SAIC Residence Hall Meal Plan. All unused meal plan money will be refunded in full.
- After occupancy, students who withdraw from Housing and/or from the ECP Summer Institute will not be granted a release from the SAIC Residence Hall Meal Plan. No refund of meal plan money will be granted to the Resident/Student.
Lost, Stolen, and Replacement Cards
The Meal Plan will be loaded on to the Resident/Student's ARTICard. The Resident/Student must comply with the applicable terms and conditions for the ARTICard, including those terms regarding lost, stolen, and replacement cards.
SAIC shall not be responsible or liable for delay, curtailment and/or non–delivery of meal service, or any other non–performance hereunder, directly or indirectly resulting from and/or contributed by acts of God, the adoption of any law, ordinance, regulation, ruling, or order, lack of usual means of transportation, fires, floods, explosions, strikes, or others accidents or contingencies beyond SAIC's control.
SAIC may revoke and terminate this agreement regarding the Meal Plan (i) if the Resident/Student fails to be or to continue to be throughout the ECP Summer Institute, a registered Resident/Student at SAIC or to complete settlement of his or her SAIC financial account in accordance with established practices and procedures; (ii) if the Resident/Student fails for any reason to comply with these Terms and Conditions, or with any policy, procedure, rule or regulation adopted by SAIC in the interests of health, safety, and proper conduct of the students and orderly and efficient operation and administration of the SAIC dining facilities. In the event that SAIC terminates this agreement regarding Meal Plan or enrollment at SAIC, no refund or credit will be due to the Resident/Student.
Meal Plan Schedule
Dining service will be available throughout Sessions 1–4. Specific dates and times will be posted.
Assignment and Modification
Neither this agreement, nor the Meal Plan, may be assigned or transferred by the Resident/Student. SAIC reserves the right to make reasonable modifications or amendments to these Terms and Conditions that shall be effective upon notice to the Resident/Student.
This agreement shall be construed in accordance with the laws of the State of Illinois and any actions brought concerning it shall be brought in the state or federal courts located in Chicago, Cook County, Illinois.