Registration and Records: Independent Study Projects (ISP) Policy
Independent Study Projects (ISP) allow undergraduate students to complete a supervised project for credit in a speci?c area of interest to supplement the established curriculum. The project requires independent study but also includes faculty supervision from an SAIC faculty member who has expertise in the field and availability in their teaching schedule; its purpose is to meet individual student needs by providing an opportunity to study subject matter that is not covered in any regularly offered courses.
- Undergraduate students in any degree program may take up to a total of 3 credits of ISP.
- ISPs cannot be used as a substitution for a required course.
- ISP applications must be submitted by the relevant deadline in order to receive consideration.
- ISPs cannot be used as a substitution for a course where the student received a grade of NCR.
- The proposed ISP cannot replicate course content from any pre-existing courses offered at SAIC. Proposals can supplement / expand on content from pre-existing courses, however.
- Full-time faculty may oversee 1 ISP per academic year.
- Part-time faculty may oversee 1 ISP per academic year.
- Faculty supervising a Fall- or Spring-scheduled ISP must also be contracted to teach at least one course in that same semester.
- Faculty supervising a Summer- or Winter-scheduled ISP must have taught at least one course in the preceding Fall or Spring semester.
- Graduate students are not normally eligible to apply for ISPs.
Guidelines for all ISPs
The total amount of work involved (including meeting times, research, and writing) must be roughly equivalent to the amount of work the student would do in a typical course for the same number of credits. Each individual credit hour is equivalent to 3 hours of work per week for the student, or 45 hours of work per credit in any given term. For comparison, if a 3-credit studio course meets for 6 hours per week, with an expectation of at least 3 additional hours of out of-class work, students will typically be doing a total 9 hours of work per week over the course of a 15-week semester, or 135 hours total. The equivalent amount of time and effort must take place for shorter semesters, such as winter or summer.
The student and ISP faculty supervisor must meet a minimum of four times per term, regardless of the number of credits that the ISP fulfills. The ISP meetings should occur on campus. E-mail as the sole form of communication with the instructor is not acceptable, although videoconference or similar technology could be. The description and rationale of the ISP, the schedule and manner of work to be produced, the meeting schedule, and the method of evaluation and what constitutes successful completion of the ISP should be articulated very clearly and thoroughly on the Independent Study Application form in order to receive a review. Incomplete applications will not be accepted for review.
Role and Responsibilities of ISP Faculty Supervisors
- Ensure that the educational merit of the proposed project will meet the standard of what is expected in a comparable course
- Ensure that the proposed project will meet the credit-hour guidelines for the amount of work/time that the ISP will require (i.e. each individual credit hour is equivalent to 3 hours of work per week for the student, or 45 hours of work per semester for each credit hour)
- Ensure the feasibility of a satisfactory and timely completion of the project, in light of the student's overall course load for the semester and other obligations
- Evaluate any facility or technology requirements relative to requirements for access, training, and availability
- Establish with the student the agreed upon schedule and manner of meetings for the semester (minimum of four meetings)
- Establish with the student the preliminary material research, bibliography and/or research tasks for the ISP
- Establish with the student the agreed upon requirements (a series of small papers/projects, one big paper/project, form of research, presentation, etc.)
- Establish with the student how the ISP is going to be evaluated and identify which Degree Program-level learning goal the ISP falls under (contact the Associate Dean of Undergraduate Studies if you need guidance)
- Complete the faculty rationale section of the ISP application and, if needed, help the student to complete other sections of the application form (including any attachments)
- Sign off on the application and submit the proposal promptly to appropriate Department Chair
- If satisfactory progress is not being made by midterm, submit a midterm Course Progress Report for the student
- Submit a final grade at the end of the term
Role and Responsibilities of Department Chairs
- Review submitted proposal. If approved, submit promptly to the Registrar/New Course Proposal Committee for final approval (email@example.com). If not approved, notify the student and faculty supervisor of any issues preventing approval
- Join New Course Proposal Committee members in dialogue with faculty as requested should questions or concerns arise in reviewing a Chair-approved proposal
Undergraduate Student ISP Eligibility and Application Procedure
Undergraduate students in any degree program may take up to three credits of Independent Study. The ISP credits may be used in place of a traditional 3-credit course in a single semester, or may be taken in smaller increments (1, 1.5, etc.), or as an ‘add-on' to an existing course in which the student is currently enrolled where the student wishes to complete extra, independent work that goes beyond the regular course requirements.
To be eligible to apply for an ISP, undergraduate students must meet the following criteria:
- Be in good academic standing
- Have successfully completed SOPHSEM 2900
- Have successfully completed a minimum of 60 credits towards their degrees
The New Course Proposal Committee will review applications submitted by the deadline and notify the student of the outcome via email. It is best to submit applications in the semester prior to the one in which the ISP is proposed, however, deadlines for proposals are stated below. It is the student's responsibility to begin the ISP Application process with sufficient time for both faculty and Department Chair to make their contributions before the relevant submission deadline.
The New Course Proposal Committee will only review ISP applications that are complete and with faculty supervisor input provided. ISP applications involving a faculty who has already completed an ISP in the current academic year will be denied.
If the application is approved, an email notification will be sent from the Registrar letting the student know that they have been registered for the ISP.
Steps to Completing the ISP Application Form
- Student downloads the ISP Application [PDF] from the Registrar’s website. Save the file as ISP.LastName.FirstName, e.g. ISP.Stein.Gertrude. Download and save the application file before you begin entering information.
- Student requests the assistance of an eligible faculty member with appropriate interests and competencies to serve as ISP Faculty Supervisor. If a student needs help identifying someone who might serve as ISP Faculty Supervisor, they should contact the Department Chair of the area in which they wish to do the ISP.
- Student prepares ISP project plan proposal in consultation with ISP Faculty Supervisor.
- Student prepares a preliminary bibliography, materials listing, or research plan for the independent study.
- Student provides copy of their current unofficial transcript to add to the application.
- ISP Faculty Supervisor completes faculty rationale section of application, types in their name and submits completed form and attachments to their department chair.
- Department Chair reviews and if approved, submits the application to the Office of Registration and Records (firstname.lastname@example.org). If not approved, the Chair will notify the student and Faculty Supervisor of issues preventing approval.
Deadlines for Submission
|Fall independent study||1st day of Fall term|
|Winter independent study||1st day of Winter interim term|
|Spring independent study||1st day of Spring term|
|Summer independent study||Rolling submissions accepted throughout Summer interim term|
Submissions past the deadline will not be considered. Students may opt to re-submit for a future semester in advance of that deadline.
Recommended Alternative to Pursuing Independent Study Projects
Undergraduate students can register for an advanced-level Academic Spine course (4900 CAPSTONE or similar class) where developing independent work is central to the course, and there are regular meetings, critiques, dedicated work spaces, and a cohort of other students working on self-initiated work.
Graduate Student ISP Eligibility and Application Procedure
Students pursuing graduate degrees or certificates at SAIC are not eligible to submit an Independent Study Project proposal as described above except in extraordinary circumstances that must be pre-approved by the appropriate Graduate Program Department Chair in consultation with the Dean of Graduate Studies. Graduate students in good academic standing who are interested in pursuing an ISP must first contact their Department Chair or Program Director prior to initiating an application or approaching faculty to serve as supervisors. Should the case appear to be exceptional, the Department Chair or Program Director will then consult with the Dean of Graduate Studies to determine approval for ISP credits. Only after consent has been given by both the Graduate Dean and the student’s home department may the graduate student approach a faculty member in application for supervision. The procedure then follows the steps outlined in the undergraduate ISP application process.
For all students pursuing graduate degrees or post-baccalaureate certificates, ISP credits may only be used as Elective credits (not Studio, not Art History, etc.). The number of ISP Elective credits approved for graduate students will be determined by the Dean of Graduate Studies and will not exceed three credits total for any graduate degree or certificate.